Ever been a part of a meeting after the meeting? Have you tried to keep resources you had to yourself because later you know need them but now you don’t? Are you concerned more with how your group does rather than the whole division or company? Only take care of your own.
These things are hard to avoid and happen quite often. In fact, we may not even think about them as it happens, but we should. These things affect the productivity of individuals, teams and the company.
How can these productivity killers be avoided? Through alignment and establishing high agreement of both the what and the how.
The previous post discussed establishing a true north or purpose. Communicate this purpose repeatedly. When everyone knows what will be said before it is said, it is a good indicator it is been communicated frequently.
Also, establish high agreement on both the what will be done and how it will be done. Most organizations do a good job of agreeing on what must be done: Reduce lead time by 25%; Implement software X by January 1st; or Increase quality by 40%.
What most forget to is come to agreement on how those goals will be reached. Who will be accountable for certain projects? How do we prioritize for shared resources? When will a project start/end? And the list goes on.
When there is alignment and high agreement on both the what and how then productivity increases. Meetings after the meetings are reduced. A manager doesn’t want to horde his resources because he knows he will get them when he needs them. And everyone starts to work for the goals of the company AS a company, not individual departments.