Recently, I had an experience where I thought I had everything thought through and designed. I even ran my idea by a friend of mine that I trust. Everything was a green light to go.
I designing a soap cutter. My wife buys raw soap materials in 12 in x 12 in x 7 in blocks. The soap has to be cut down to small chunks so it can be melted and poured in to molds. Currently, it takes me an hour and a half to cut a block into the desired size chunks. It is not fun but it has to be done.
In the name of continuous improvement, I wanted to design a cheap way to cut the soap quickly and more easily. I also wanted to design and test in stages so if the design was not working it was not costing more and more money.
The first step was to get the tool to cut the block into 1 in. strips with one cut. I made a wood frame and then threaded steel wire through the frame. The idea would be to push the frame down through the block using the wire to cut the soap. The picture to the side is of the tool.
Building went well except the wire broke so I only threaded it three quarters of the way through pulling the wire tight. I went to give it a try and needless to say, I only cut maybe an 1/8 of an inch through the soap. The wire was being stretched and even standing on the darn thing, I did not have enough force to push it through the block of soap.
It was almost a complete failure. I didn’t get through the soap but I learned quite a bit. For one, I am glad that I was building the device in stages. I had planned to cross thread the wire which would have taken another hour do to form something that didn’t work. The last stage was to add a mechanical way use the device. Now I know I have to move the mechanically driven portion up in the timeline in order to get enough force to drive the wire through the soap. I also figured out I will have to weave the wire to make it stronger when I add the crossing the wire. Think of stringing a tennis racket.
This is just a small home project but by breaking the design up and not spending a lot of time building it to complete specification, my feedback loop was quick and added learning to designing the device quicker and at a much lower cost. I spent less than $5 on the first version and about 3 hrs including my trip to Lowe’s (what’s a project without a trip to Lowe’s). If I would have built the entire think as I picture it in the end, it probably would cost around $100 and taken me a good 25 hrs plus to build. I would have been severely discouraged if that didn’t work and who knows if I would have tried again, because i wouldn’t want to make that invest twice. Now I shrugged off the failure, took the lessons learned and will apply them to a second version.
When designing a product or device, take quick less costly iterations and test and make but do it with a long term vision in mind. Streaming TV is a good example. It started with DVDs on the computer. Then slow choppy video over the internet that got faster and smoother and then to HD. Then boxes where designed to connect to your TV to receive an internet signal and view video on your TV. Now TVs are built with internet connection built in and apps to watch video from Netflix, Hulu, Crackle, etc… Next will be selecting a menu of things you want to watch and subscribing to it and watching live over the internet eliminating Cable TV. Pick NBC and FOX and pay $10/month and the shows stream to your TV.
What failures have you learned from?
As I look for ways to improve, I am inspired by other lean thinkers and bloggers. I see what they are trying and look to how that might work for me. I try and experiment with things in order to make my job easier and to feel more in control and organized.
I decided to start a series that will be based on what I have tried in order to make my work better. It may be small or large things and most likely it was an inspiration I got from someone else. I hope that by passing along what I have learned that it may inspire others the way others have inspired me.
One of the biggest obstacles I have had is creating time for myself during the work day. Time I could use to complete a project or work that needed a couple of hours or time to work on continuous improvement ideas for my work. I was talking with a co-worker a couple of months ago about this and she shared with me how she handles it. I took the advice and added to it and so far it has worked very well.
I work in a company that relies heavily on everyone’s calendar to schedule meetings and work time, etc… The first thing I did was I blocked out every Friday, all day, as work time. I spend most of the week traveling back and forth between our corporate office and our three manufacturing plants and one distribution center. They are all are within an hour drive of our corporate office. I use Fridays as my catch up day for travel expenses, some emails, reviewing material people asked for help on, networking, etc….
One of the new standardize work tasks I have for Friday is to look at my calendar for the following week. Wherever I have large blocks of time, typically 1.5 hours or more, I block it off for work time. I use this time to work on projects and tasks that are longer than 10 minutes to complete.
Because I have blocked this time off does not mean that I won’t add meetings during this time. it just means that I have more control over it now. If someone adds a meeting at the last minute, I now have the option and control to determine whether or not it is one I should participate in or if it is as important as the work that I have to do. I have taken more control of my time.
The results: I have found that I am getting more things done during the week. I am also more relaxed during busy times because I can see (visual management) the blocked work time and now that I have time coming up to complete some work that needs to be done at my desk. I can also give a better due date to the person asking for the work to be done.
I hope this is something that can help others can more control over their time.