Category Archives: People

True Coaching Takes Investment

The term coach is thrown around a lot in a business setting.  Too much in my opinion.  Any time spent with someone giving advice or direction is called coaching nowadays.  It sounds great when you say you spent time “coaching” someone.

Coaching is more than giving advice.  Coaching is an investment in time to really help them along.

Think of any athletic coach you may have had.  Basketball, football, tennis, golf, swimming, etc..  Did you ever spend 30 minutes with that person in a café getting advice on a rare occasion and end up calling them coach?  Of course not.

Why? Because coaching takes time.  You have to spend time in the with the person in the environment you are coaching on and observe and make suggestions as you go along.

Anything else is advice.  There is a big difference between giving advice and coaching.

Because of the time investment, a person can’t coach many people in the business environment.  The best thing to do is focus on coaching a person or two.  Don’t spread yourself thin as a coach because then no one wins.  The learner doesn’t get your full attention and does not learn and grow nearly as much.  The coach will never see the fruit of their labor come to fruition because the learner never reaches their full potential.

Think about this before taking someone on as their coach.  Are you going to be able to devote the time truly necessary to help them along?

Counting Down the Top 10 Viewed Posts of 2013 – 5 Thru 1

2014 is now in full swing.  Before 2013 is too far in the rear view mirror, I thought I would recap the Top 10 most viewed posts on Beyond Lean for 2013.

New followers of the blog can use this as an opportunity to read posts they might have not seen in the past.  While, long time followers can use this as an opportunity to re-read some of the top viewed posts.

This post will count down the 10th thru 6th most viewed posts of 2013.  Enjoy!

5.   Making Leader Standard Work Visual (June 2011) – Previous Year Ranked #9 – An example of a visual board from a group I worked with.  The board makes the tasks and if they were completed by the managers visual.

4.  Don’t Over Complicate the Formula (October 2011) – Talks about simplifying formulas to get you directionally correct especially with calculating kanbans.

3.  Need the Mental Toughness of a Navy SEAL (February 2012) – Previous Year Ranked #4 – Inspiration of a Navy SEAL got me thinking about the mental toughness it takes to create change.

2.  Keys to Sustaining 5S (September 2011) – Tips to help sustain (the 5th ‘S’) the gains made from implementing 5S.

AND……

1.  5S in the Office (September 2010) – Previous Year Ranked #3 - Most viewed post for two straight years now.  A look at using 5S in the office.  What is going too far and how to use 5S in the office properly.

I hope 2014 is a great year!

Top 6 – 10 of 2013

Happy Thanksgiving!

Today is Thanksgiving Day.  A great day to watch football, eat a large amount of food and enjoy the company of family and friends.

I want to say a special thank to all the readers of my blog.  I appreciate your comments and your time.  I know your time is valuable and knowing you take a few minutes each week to read what I have posted means a lot.  I hope to continue to add value and post topics and viewpoints that you enjoy reading.

Have a Happy Thanksgiving!!!!

Should All Customer Feedback Be Transparent to Others?

Is all customer feedback accurate?  Should all customer feedback be displayed?

My first reaction was absolutely all feedback should be displayed.  This is great transparency and help drive improvement.  If you don’t want negative customer feedback then provide a good experience.

I now have changed my tune a bit.  I do believe that customer feedback should be transparent, even the negative.  What I don’t believe is that all feedback should be displayed because there is some of it that is flat out wrong.

It is one thing to have your business not provide a positive experience and actual events posted about that versus an experience that is just not the case.  This is easier to monitor and see in small businesses.

The ideal state is that no bad experiences happen and a customer never receives bad quality product.  Unfortunately, that is not always the case.  If a customer receives a product they are not happy with the provider should have a chance to correct the situation.

In recent months, I have seen where customers are posting negative comments on small businesses that are flat out lies.  Either talking about the business not working with them to correct a situation when the customer never even contacted the business to correct the situation or describing a defect that is not even physically possible with that product.

Understanding unsatisfied customers is a great thing to help improve your  business.  False information that can damage a business is just wrong.

So when using the customer reviews, you must be cautious with what you read.  Understand all the feedback and try to make an educated decision.  Heck.  Even contact the business and ask questions to help you feel more comfortable.

Isn’t Saying ‘Thank You’ Part of Respect for People

A pillar of lean that is discussed regularly across blogs is the respect for people.  Steve Roesler, at All Things Workplace, posted a great blog about just saying ‘thank you.’

Research by UK performance improvement consultants Maritz has found that almost one in five of us (19 per cent) have never been thanked for our efforts at work while more than a third only hear those two little words once or twice a year.

Perhaps not-entirely coincidentally, that’s about the same proportion as another recent survey found have no loyalty towards the organisation they work for and couldn’t care less about their job.

Steve goes on to conclude:

Executives need to start thanking their managers regularly. Then they need to tell them to start thanking their people. Maybe we could get uppity and call it “Building a Culture of Thanks.” Clearly, it would be more effective and less costly than conferences and software.

This is just a part of respecting people.  Too many times, people get taken for granted even when they do great work consistently.

It isn’t hard to say ‘thank you’.  It takes two seconds and it can go along way in showing that you have noticed and you care.  You respect their work and time.

Gaming the System – MLB HGH Testing

There was an interesting story a couple of weeks back about the use of HGH in Major League Baseball (MLB).  It took years but there is finally testing for performance enhancing drugs, including human growth hormone (HGH).

The part that was most interesting from a lean and metrics standpoint was about the base lining of HGH.  Instead of using baseline data for the amount of HGH a person should have established by the World Anti-Doping Agency (WADA), MLB is establishing their own baseline.  What is even more incredible is the MLB is telling players when they will be tested for the baseline.

A MLB player can load himself with HGH in preparation for the test.  This would be no different than a department manager saving some of the extra production from the week before and print the finishing tickets the next week so both weeks look good.  MLB’s baseline procedure would allow players to skew the baseline to the high side.  Players could continue to take HGH as a performance enhancing drug and still “be within the baseline.”

This is gaming the system to your benefit and missing the true intention of what is trying to be accomplished.  This is why the principle of directly observing the work is so important.  When you go and see what is actually happening gaming the system becomes harder because you see the finished product on the floor waiting for tickets or that players might be juicing up for the baseline test.

A balanced scorecard and direct observation can help prevent gaming the system.

Surround Yourself with Good People

Lean organizations work to develop people.  Continually, helping people to improve their skills and give them new experiences.  When you do this well, these people will shine and really make you shine.

This isn’t just managers that have people that report directly to them.  This is also for project managers that are managing people for a short period of time.  By fostering the development and encouraging them to make choices with coaching and guidance, you surround yourself with good people.  This makes work and projects go smoother and deliver the outcomes you desire.

What are you doing to foster the people around you?  How are you helping to surround yourself with good people?

Employee Engagement Starting to Be Recognized

It looks like others are finally catching on to something the lean community has been talking about for years.  Employee engagement benefits companies in many ways.  The article talks about how employee engagement does more than just boost productivity.  It helps with absenteeism, delivering company results and turnover rate.

Jim Harter Ph.D., a chief scientist at Gallup Research explained what engaged employees do differently in an email interview: “Engaged employees are more attentive and vigilant. They look out for the needs of their coworkers and the overall enterprise, because they personally ‘own’ the result of their work and that of the organization.”

Makes perfect sense, doesn’t it?  If you are engaged and part of the solution and the work then you pay attention and take it personally.

Harter also reiterates things the lean community has been trying to get people to understand for year.

Engaged employees “listen to the opinions of people close to the action (close to actual safety issues and quality or defect issues), and help people see the connection between their everyday work and the larger purpose or mission of the organization.” When engaged employee do this they create a virtuous circle where communication and collaboration nurture engagement and vice versa.

I appreciate the studies Harter has done, but why do we need studies to know and understand all of this.  Lean organizations did read a study and then engage their people.  Lean organizations engaged their people out of respect.  Looking at people as more than just ‘hands and feet.’  When they did they saw all these benefits.  Lean organizations have been trying to tell others this for years.

It is amazing that studies have to be done to understand this ‘phenomenon’.

So how can we engage our people?

One way to simplify it is to focus on purpose. Communicate the purpose of the organization, and how employees’ individual purposes fit into that purpose. When employees “clearly know their role, have what they need to fulfill their role, and can see the connection between their role and the overall organizational purpose,” says Harter, that’s the recipe for creating greater levels of engagement.

Well said.

How are you engaging your people?

Managers Are Crucial to Problem Solving Success

One of the fundamental differences in a lean company versus a traditional company is how they go about problem solving.  In a traditional management company, problems are hidden and managers want the problem “solved” and move on.  This usually leads to problems having band-aides being put into place.  Later the same problem surfaces again and another band-aide is put on again.

In a lean management company, problems are looked as a way to get better and are not hidden.  Managers want the root cause of the problem found so the issue doesn’t arise again.

In both traditional and lean mindsets, I do believe that managers want the issue resolved so that is never arises again.  It is there behaviors that truly dictate whether a band-aide is put on the problem or if the root cause is found.

A traditional mindset manager continually asks, “Is it solved yet?” or “When will it be solved?” or something very similar.  They are pushing for action to be taken without understanding anything about the problem.  It is a ‘just solve it and lets move on’ mentality.  Hurry up!

A lean mindset manager asks questions also, but more to get an understanding of how your process is coming along and driving to complete the next step of the process.  Questions might be something like, “What have you discovered about the problem?” or “What have you learned?”.  The manager understands there will be a lot of time spent in the discovery mode investigating the problem.  The manager supports the process and helps the person through the process.

An example from my personal experience.  I was working on an issue that had been around for 40 years.  Everyday my manager asked, “When are you going to have that solved?”  Finally, I said “The problem has been around for 40 years and no one has solved it.  I think I get 3 months not a week.”  Not the smartest thing to say to your manager but in this case it gave me some room to find the root cause, which the team did.

Later that year there was another issue that we had to work 16 hour days to solve but we followed the process and we nailed it.

After that extremely hot issue, my manager saw the benefit of following the process.  He then would ask, “Where are you on that problem?  Are there roadblocks I can help with?”

It really changed the environment to problem solve.  In fact, the problem solving process started moving faster and he ended up getting the results he wanted faster.

The lesson was the manager’s mindset, attitude and support around problem solving creates the type of results gotten.

What is your mindset towards problem solving and supporting your employees?

Guest Post: Can Lean be Taught to Children?

blogphotoToday’s post is from Tony Ferraro, on behalf of Creative Safety Supply based in Portland, OR (www.creativesafetysupply.com). Tony strives to provide helpful information to create safer and more efficient industrial work environments. His knowledge base focuses primarily on practices such as 5S, Six Sigma, Kaizen, and the Lean mindset. Tony believes in being proactive and that for positive change to happen, we must be willing to be transparent and actively seek out areas in need of improvement. An organized, safe, and well-planned work space leads to increased productivity, quality products and happier employees.

Lean is something that is often associated with businesses and focuses mainly on reducing waste and adding value. However, lately I have been pondering the thought “Can lean be taught to children?” Wouldn’t it be great if children learned the concepts of lean at a young age? My mind literally boggles at the sheer possibilities. I’m not talking about sitting children down in a classroom and teaching them lean exclusively like reading or math, but instead just weaving the concepts of lean through life’s regular and everyday activities.

Imagine the Possibilities

The concepts of lean have been credited with high levels of success in the workplace, so why can’t the same concepts be beneficial in other areas of life as well? The truth is, they CAN! Creating a generation of innovative thinkers, ready to add value to society sounds like a pretty wonderful idea to me. Many of us have not been introduced to the concepts of lean until later in life, and unfortunately our minds have not had the opportunity to truly expand and grow with the concept. However, we can change that with the introduction of lean.

How to Start the Lean Mindset

The first thing we have to remember is that children are just children. We cannot expect them to act like adults. However, one of the benefits of starting lean concepts early is that when children are young their minds are very malleable. If children are taught to reduce waste and participate in value added activities early in life, that mindset will usually follow them through into adulthood. The key is to really start out simple and introduce the obvious and most tangible ways to reduce waste. This may include engaging in activities such as reusing and recycling. Instead of simply throwing out old clothing that does not fit, teach children that it can be reused and given to places such as the “Goodwill” or “The Salvation Army” so other children can wear the clothing, thus adding value for another person. Engaging in activities such as this puts the act of reducing waste into terms that children can understand. Furthermore, children can also be involved with activities such as household chores to practice lean. In fact, lean can be weaved into even the simplest task such as dish washing. For example, loading a dishwasher by putting all forks in one compartment and all spoons in another takes less time to unload since the flatware has already been separated. Doing this reduces wasted time.

The possibilities are limitless when it comes to the lean mindset. The truth is that lean can be implemented anywhere and everywhere; it is not just strictly for business use. When lean concepts are implemented and practiced at an early age they become just a normal part of life. Providing children with the tools necessary to be independent thinkers, who are capable of seeking improvement and reducing unneeded waste, will help to create a society of endless possibilities and opportunities.

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